Protecting Your Privacy and Data

Effective Date: 21st July, 2025

Round Analytics is committed to protecting the privacy and confidentiality of our clients, website visitors, and research participants. This Privacy Policy explains how we collect, use, store, and protect personal information in accordance with applicable privacy laws and professional standards. We recognize that privacy protection is essential for maintaining trust and ensuring the integrity of our research and consulting services.

Information We Collect

Personal Information We collect personal information that you provide directly to us when you use our services, contact us, or interact with our website. This may include your name, email address, phone number, institutional affiliation, academic or professional background, and other information relevant to our services.

When you engage our consulting or mentoring services, we may collect additional information about your research projects, analytical needs, and professional objectives. This information helps us provide customized services that address your specific requirements and goals.

Technical Information Our website automatically collects certain technical information when you visit, including your IP address, browser type, operating system, referring website, pages viewed, and time spent on our site. This information is collected through cookies and similar technologies and helps us understand how our website is used and how we can improve the user experience.

Research Data When providing analytical services, we may have access to research data that you provide for analysis. We treat all research data with the highest level of confidentiality and security, implementing appropriate safeguards to protect sensitive information.

How We Use Information

Service Delivery We use personal information primarily to deliver our consulting, mentoring, and educational services. This includes communicating with clients, understanding their needs, developing customized solutions, and providing ongoing support.

Website Improvement Technical information collected through our website helps us understand user behavior and preferences, allowing us to improve our website functionality and user experience. We use this information to optimize our content, navigation, and technical performance.

Communication We may use your contact information to send you updates about our services, educational opportunities, research findings, and other information that may be of interest to you. You can opt out of these communications at any time.

Legal Compliance We may use and disclose personal information as required by law, regulation, or legal process, or to protect our rights, property, or safety, or that of our clients or others.

Information Sharing and Disclosure

Service Providers We may share personal information with trusted service providers who assist us in delivering our services, such as technology providers, payment processors, and administrative support services. These providers are contractually obligated to protect your information and use it only for the purposes we specify.

Research Collaboration With your explicit consent, we may share anonymized or aggregated information for research purposes or to contribute to scientific knowledge. We never share identifiable personal information for research purposes without explicit consent.

Legal Requirements We may disclose personal information if required by law, regulation, or legal process, or if we believe disclosure is necessary to protect our rights, property, or safety, or that of our clients or others.

Business Transfers In the event of a merger, acquisition, or sale of assets, personal information may be transferred as part of the transaction. We will notify you of any such transfer and any changes to this Privacy Policy.

Data Security

Technical Safeguards We implement appropriate technical safeguards to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. These safeguards include encryption, secure data transmission, access controls, and regular security assessments.

Administrative Safeguards We maintain administrative safeguards including staff training, access limitations, and confidentiality agreements to ensure that personal information is handled appropriately by our team members and service providers.

Physical Safeguards We implement physical safeguards to protect personal information stored in our facilities, including secure storage, access controls, and environmental protections.

Data Retention

We retain personal information only as long as necessary to fulfill the purposes for which it was collected, comply with legal requirements, and resolve disputes. Research data is typically retained according to applicable research standards and institutional requirements.

When personal information is no longer needed, we securely dispose of it using appropriate methods to prevent unauthorized access or reconstruction.

Your Rights

Access and Correction You have the right to access personal information we hold about you and to request correction of any inaccurate or incomplete information. We will respond to such requests in accordance with applicable law.

Deletion You may request deletion of your personal information, subject to legal and contractual obligations that may require us to retain certain information.

Portability Where technically feasible and legally required, you may request that we provide your personal information in a portable format or transfer it to another service provider.

Opt-Out You may opt out of receiving marketing communications from us at any time by following the unsubscribe instructions in our communications or contacting us directly.

International Transfers

If you are located outside the country where our servers are located, your personal information may be transferred to and processed in other countries. We ensure that such transfers comply with applicable privacy laws and provide appropriate safeguards for your information.

Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. We will notify you of material changes by posting the updated policy on our website and, where appropriate, by other means.

Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

Email: privacy@roundanalytics.com